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Key custody record

A working template with sample values filled in. Replace the bracketed fields with your own, or wire it to your booking system.

Worked example — fictional client, illustrative figures. Open the blank template
ERRANDABLESCONCIERGE & LIFESTYLE MANAGEMENT
KEY CUSTODY RECORD
No. KC-2026-0091
Opened 02 Aug 2026
Account BLK-0107

Holder & property

Client

R. & S. Nakamura
Account SIG-0107 · Signature member
Key holding included in plan

Property

8802 Quarry Ridge Ln, Vienna, VA 22182
Alarm: panel inside garage door
Code stored separately · ref AC-0091

Items held

Front door key — tag 0091-A1
Garage remote — tag 0091-B1
Community gate fob — tag 0091-C1
Sealed in tamper envelope, stored in locked cabinetSeal 70318

Release log

02 Aug · Issued to R-114 · HP-03 contractor admit · returned 17:40Seal 70319
19 Aug · Issued to R-114 · HP-01 home check · returned 14:02Seal 70324
06 Sep · Issued to R-140 · HP-05 plant care · returned 11:15Seal 70331
[ date · runner · task · returned ][ seal ]

Terms of holding

Keys are released only to a named runner against a signed entry in this log, and only for the duration of an approved work order. Access codes are stored separately from keys and separately from the client's general record. On account closure, all items are returned in person against signature and this record is closed. Loss of a held item is reported to the client within two hours and the cost of rekeying is borne by Errandables.

Client deposit · sign, date
Errandables custodian · sign, date
Client return · sign, date
Record closed by · sign, date
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