Prepared for
Client
T. Bergeron
3120 Rosemont Way, Reston, VA 20191
(703) 555–0472
New client — no account yet
Requested
Sat 20 Sep 2026, 09:00–13:00
Same-day priority band
Two stops · SUV
Purchases authorised to $150
Scope quoted
PE-01 Grocery shopping & PE-19 Marketplace pickup. Full grocery list (attached, 34 items) from Wegmans Fairfax, then collect one dining chair purchased on Facebook Marketplace from a seller in Vienna. Both delivered to the client's garage, groceries put away in the kitchen.
Assumptions: Seller confirmed available 11:00–12:00. Chair fits an SUV folded — if it does not, a cargo van is $35 more and we will call before proceeding.
Quoted charges
Purchases up to $150.00 are charged at cost on top, with every receipt photographed. Actual time below the 2.50 hr estimate is credited back to you — we bill in 15-minute increments after the first hour.
What happens when you approve
Reply YES to this quote or click the payment link. That creates work order WO-2026-04519, assigns a named runner and locks the price. No line will appear on your receipt that is not listed above. If the task changes once begun, we stop and re-quote rather than continuing at our own discretion.
Errandables · 14325 Willard Rd, Suite 100A, Chantilly, VA 20151 · (571) 662-2911 · info@errandables.com
During the work
Dispatch & execution
Work order
- Issued when the quote is approved
- Names the runner and spend ceiling
- Access instructions and window
- Signed by client and dispatch
Event run sheet
- Minute-by-minute timeline
- Crew assignment per line
- Vendor contacts and arrival times
- Scope note the crew can point to
Key custody record
- Items tagged and sealed
- Release log per runner, per task
- Codes stored apart from keys
- Closed against signature
After the work
Proof, reports & billing
Proof of delivery & custody
- Chain-of-custody for courier work
- Seal numbers, photos, GPS trace
- Signature at release and receipt
- The document that wins law firms
Equipment delivery report
- Per-employee hardware movement
- Serials photographed and logged
- Condition recorded on handover
- Reconciles to your asset register
Property visit report
- Exterior and interior checklist
- Dated, geotagged photographs
- Findings that need a decision
- Recommended action, never performed
Service receipt
- Every line traceable to the quote
- Purchases separated from service
- Hours and reserve balance after
- Tip field with no default
Monthly statement
- Net-30 corporate billing
- Volume tier applied retrospectively
- Activity broken out by matter
- Service level reported
Incident & claim report
- 48-hour reporting window
- Evidence reviewed honestly
- Resolution against the cap
- Corrective action recorded
Internal
Runner contractor agreement
Not client-facing, but the document the whole model rests on. It sets the pay bands, the vetting standard, and the list of things a runner must refuse on the doorstep.
Numbering
- Quote
- QT-YYYY-NNNNN
- Work order
- WO-YYYY-NNNNN
- Receipt
- RC-YYYY-NNNNN
- Proof of delivery
- POD-YYYY-NNNNN
- Equipment
- ED-YYYY-NNNN
- Visit report
- PV-YYYY-NNNN
- Key custody
- KC-YYYY-NNNN
- Statement
- ST-YYYY-MM-NNNN
- Incident
- IN-YYYY-NNNN
The quote's sequence number carries into the work order and the receipt, so all three reconcile without a lookup.